Catering Equipment & Beverage Rentals
Structural and linen elements that create cohesive, photogenic settings for ceremonies and receptions.
Why catering and beverage rentals matter
Food and beverage service defines guest experience at many events. Beverage stations and catering setups are high-traffic areas requiring strategic placement and appropriate equipment.
Without organized tables, beverage containers, and chilling solutions, lines form, spills happen, and guests may be left waiting. Renting the right catering equipment ensures drinks remain cold, caterers have space to stage food, and presentations look professional.
"Proper beverage and catering equipment not only improves guest satisfaction but also supports efficient service flow for caterers and volunteers."
Key benefits of renting from us
- Efficient guest flow
Chilling tables placed near serving areas expedite beverage access.
- Professional presentation
Beverage dispensers and tidy setups provide a polished experience.
- Flexibility
Rent additional tables for high-attendance events or extra dispensers.
- Reduced equipment needs
Hosts and small-scale caterers save on staging equipment.
Our Inventory
Core Catering & Beverage Items
Chilling Tables
Function: Holds ice, bottles, and cans for self-serve.
Access:
Easy guest access while maintaining a tidy presentation.
Beverage Dispensers
Drinks: Water, lemonade, punch, or signature cocktails.
Coffee: We coordinate placement for coffee service urns.
Service Staging
Buffet Tables: For plated service lineups and chafing dishes.
Bar Staging: Cocktail/chilling tables to manage guest flow.
Planning Your Setup
Sizing & Quantities
Drink Demand
Casual events: 2–3 drinks per guest/hour. Formal dinners: Lower but sustained.
Chilling Tables
One table per 50–75 guests (baseline for casual gatherings).
Beverage Dispensers
One dispenser per 40–60 guests for accessibility.
Placement & Layout
Temperature Control
Place chilling tables near shade/under tents to reduce ice melt.
Flow Management
Position stations away from high-traffic catering flows.
Mingling Space
Use cocktail tables nearby for guests to set down drinks.
Logistics
Delivery & Staging
We deliver chilling tables and beverage stations to the agreed setup area. We work with caterers for staging zones.
Setup Options
We assemble chilling tables and place beverage dispensers. Complex flows may need an on-site lead.
Teardown
We remove rented equipment post-event, subject to confirmed pickup windows.
Safety & Sanitation
Cleanliness
All equipment is cleaned and sanitized between rentals.
Coordination
We coordinate layout to support caterers' chafing dishes.
Elevated centerpieces
Place trash/recycling near beverage areas to reduce clutter.
Costs & Booking
Transparent Pricing
Quotes contain rental item pricing, delivery, setup, and pickup fees. We itemize each component for clarity.
Reservation
Confirm your date with a signed agreement and deposit; early booking ensures desired equipment for peak seasons.
Case examples and inspiration
Scenario
Outdoor summer wedding
Two chilling tables for bottles + dispenser for water. Positioned under tent sidewalls to preserve temperature.
Scenario
Corporate picnic
Chilling tables distributed across park layout to shorten lines and improve access in activity zones.
Scenario
Pop-up festival
Multiple dispensers and chilling tables used at vendor stations for efficient self-service.
Frequently Asked Questions
How long will the chilling table keep drinks cold?
Chilling tables function best when placed under cover (tent or canopy) and with periodic ice replenishment for extended events. For multi-hour events, plan for additional ice resupplies or shaded placements.
Do you supply ice?
Ice is typically provided by the host or caterer. We can advise on estimated ice quantities based on guest count and event duration.
Can chilling tables be used indoors?
Yes. Chilling tables are frequently used indoors for receptions and luncheon beverage stations, provided there’s access for delivery and pickup.
Do you provide glassware and barware?
Glassware and disposable drinkware can be coordinated via catering partners or local rentals; our focus is on staging and structural equipment like chilling tables and dispensers.
Keep your guests refreshed
Moonlight Party Supply Rental helps hosts and caterers present food and beverages efficiently and attractively.
1557 170th Street, Centuria, Wisconsin 54824, United States
(715) 220-5781
How to reserve
- Contact us at (715) 220-5781 with your event date, venue, guest count, and aesthetic preferences.
- Receive a tailored quote with suggested quantities and placement.
- Secure your reservation with a signed rental agreement and deposit.
